Health Information Management

Health Information Management


The Health Information Management Department at Northern Montana Health Care serves as a bridge connecting clinical operations, administration and patients through maintaining quality patient information. Our professional HIM staff plays a vital role in patient care by ensuring Northern Montana Health Care has the right information available to our providers so they can serve our patients. They are highly trained in the latest information management technology and committed to maintaining quality electronic health records.


Our Privacy Policy (available on website) informs you of how your medical information may be used and disclosed.

Requesting a copy of your medical record: You have a right to review and receive a copy of your medical record.

  • Please complete the Authorization for Disclosure of Protected Health Information.

Get the form by:

  • Downloading Authorization for Disclosure of Protected Health Information by clicking on the link.
  • Picking up a copy from the front desk.
  • Call the Health Information Department at (406) 262-1226 to request a copy be mailed or faxed to you. –If you pick up your medical record in person, bring a current photo ID for verification (driver’s license, state issued ID card, or passport). Otherwise your medical record will be mailed to the address provided on your release form.
  • Our fax number is 406-265-1639.


How much do Medical Records cost?

  • If your medical record request is 5 pages or less, there is no charge for the copy of your medical record.
  • If your medical record is more than 5 pages, the cost is 50 cents per additional page.

Director of Health Information Management –  (406) 262-1245

Release of Information Line – (406) 262-1226

Birth Certificate Information – (406) 262-1233

Exemptions may exist if there are reasonable indications of abuse or neglect. Minors in Montana can consent to certain medical treatments without their parents’ consent; testing for sexually transmitted diseases cannot be disclosed to parents unless the test is positive and the provider believes that there is a serious health risk. Parents do not have the right to view and amend the medical records of their adult, married or emancipated children

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